Washington State University Risk Management Services
COVID-19 Return to Campus/Worksite Checklist and Plan Process for Review and Approval for Unit Plans

Updated 2/4/21

WSU units seeking to resume activities allowed by Washington’s phases, and have employees return to campus/worksite need to:



Once a unit has completed the checklist and used it to draft its plan, it must submit the plan for review and approval through the following steps:

  1. 3. Risk Management Advisory Group (RMAG) Review: Email completed checklist and plan to Karen Shaw karen.shaw@wsu.edu, to be added to RMAG agenda to present to RMAG. RMAG meetings are held every Wednesday 1:30-3:00pm.
  2. 4. Approval; Following RMAG review and revision of plan with any RMAG suggested changes. Submit completed plans to your VP/Dean/Chancellor for final Approval.  (VP/Dean/Chancellor will submit approved plans to Cabinet for notification)
  3. 5. Approved Plans: Following Approval, final approved plans need to be emailed to karen.shaw@wsu.edu. Approved Plans will be held in a repository for record retention purposes.

Unit implementation: After a unit’s plan is approved, they are expected to carry it out and be responsive to new guidance as it becomes available. Relevant senior leaders – vice presidents, deans, chancellors or provosts – are responsible for oversight upon implementation.

Covid-19 Events Plan Process for Review and Approval- (University Department Sponsored Activities)

WSU units/colleges and departments, seeking to hold an In-person event allowable by Washington phases, it must be submit the plan for review and approval through the following steps:

Review Process Flow Chart

  1. 1. Complete : In-Person Event Plan
  2. 2. Risk Management Advisory Group (RMAG) Subcommittee Review:  Completed plans will be routed to karen.shaw@wsu.edu  You will be contacted and added to the RMAG Subcommittee Event Review meeting agenda. This subcommittee meeting is every Monday 1:30-3:00 pm.
  3. 3. Approval:  Following RMAG subcommittee review, make any changes based on the recommendations of the review, submit to your area VP/Dean/Chancellor for final approval.
  4. 4. Approved Events:  Following approval, final approved  in-person event plan need to be emailed back to Karen Shaw at karen.shaw@wsu.edu. Approved event plans will be held in a repository for record retention purposes.

Event implementation:  After event plan is approved, they are expected to carry it out and be responsive to new guidance as it becomes available.  Relevant senior leaders-vice presidents, deans, chancellors or provosts- are responsible for oversight upon implementation.

Covid-19 Student Events Process for Review and Approval-  (Student Sponsored Activities)

WSU Student Club/Org seeking to hold a group meeting, information table or event allowable by Washington Phases, must registered through COUG Presence. 

Review Process Flow Diagram

To register student sponsored event:  go to Student Involvement  for more information.


Mission Statement

Risk Management Services exists to provide protection and conservation of State of Washington and WSU resources (people, property, and money) through the management of risk. Risk Management includes loss prevention and mitigation activities, the purchase of insurance coverage, and self insurance programs.


Accident Prevention Program

WSU’s Accident Prevention Program (APP) promotes employee health and safety. WSU’s Safety Policies and Procedures Manual documents how WSU intends to provide a safe and productive work environment, conforming to State rules at the University level. These policies and procedures provide general guidance. Colleges, departments, and/or areas must develop more specific procedures establishing safe work practices for WSU’s diverse work environments. WSU EHSRMS’ APP is provided as a template for colleges, departments, and/or areas use. Only those APP chapters applicable to area work activities require development. Occasionally, establishing safe procedures for unique work activities or environments may necessitate additional APP chapters, or significantly revising template chapters.

Latest News

If you are a WSU employee traveling internationally on WSU-related business, please register your travel. See International Travel for more information, including the international travel insurance provided at no additional cost to WSU employees.



EHS RMS Accident Prevention Program Template

Your college, department or area safety committee is an excellent resource for APP development. The APP should be reviewed regularly by the safety committee and modified as necessary in response to workplace near misses or incidents or changes to State rules and regulations. Contact EHS for assistance. EHS should be consulted if template chapters are changed significantly or if new chapters are required to ensure rule compliance. Ultimately the APP serves as a resource for WSU employees seeking guidance, and wanting to work safely.

Safety Policies Procedures Manual: Accident Prevention Responsibility